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§The LedgerProperty Management

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Name: The Ledger - Property Management
Author: Hung Lam

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Talk it through AI

Moolah sees this scenario's numbers - and won't tell you what to do. That call stays yours.

New deal Numbers you type here stay here - nothing is saved to your books. Open in tab

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Add property

Address

Name (optional)

How it rents

Short-term adds payout entries, host categories and nightly stats.

Cover photo (optional)

Choose a photo

or drop a photo here

Purchase & loan details (optional)

Purchase date

Purchase price ($)i

Scan a loan statement Got a mortgage statement? Snap it and the loan fills itself - we don't keep the photo.

Loan / note amount ($)

Loan type

Interest rate (%/yr)

Term (years)

First payment datei

Land value ($)i

Market value ($)

Value as of

Based oni

Depreciation - only if your CPA gave you numbers

Blank is fine for a property you bought recently and have kept records on ever since.

Why?

We then estimate the standard way - building basis over 27.5 years, from the purchase price and land value above. For anything with history behind it - an older property, a new CPA, a 1031 - the baseline below is the one thing worth typing.

Have a depreciation schedule from your CPA? One row off it is worth more than everything else on this form - type the position as of a date and we are exact from there forward, for a property bought in 1998 as easily as one bought last year. Nothing for your CPA to second-guess: it is their own figure handed back.

Baseline as ofi

Accumulated depreciation at that date ($)

Remaining basis to depreciate ($)

Remaining life (years)

Or, if all you have is one of these:

First tenant moved ini

Prior depreciation ($)i

Value when it became a rental ($)i

Property typei

CPA annual depreciation ($/yr)i

Year-by-year schedulei

From a cost-seg or bonus schedule? Enter each year.${whyMore("Copy each year from your CPA's schedule - the first year is usually much larger. A year you don't list falls back to the figure above, then to our estimate.")}

Year

Amount ($)

Paste it from your CPA's schedule instead

One year per line - spaces, tabs or commas all work. Dollar signs and commas in the amount are fine.

Sold or exchanged - only if you disposed of it

Recording a sale stops the depreciation clock and builds your Form 4797 worksheet.

Why?

It shows adjusted basis, the gain, and how much of it is depreciation coming back. We work out the basis; the tax on it is your CPA's, because it depends on your bracket and your other income.

What happened

Closing date

Sale price ($)i

Selling costs ($)i

Note for your CPA

Cash or debt relief you took out ($)i

I bought this one with proceeds from a 1031 exchangei

Which property did it replace?

How your CPA treated it

Basis of what you received ($)i

Adjusted basis of what you gave up ($)i

Months already depreciated on the old onei

Notes

Add an entry

Property

Receipt (optional)i

or drop the receipt here

Stored size

Date

Amount ($)

Booking breakdown (optional - Amount above is what actually landed)

Gross booking ($)

Platform fee ($)

Cleaning fee ($)

Nights

Of that, escrow ($)i

Of that, fees ($)i

How long does this last?i

Paid toi

Log mileage

Property

Date

Purpose

From

Round trip

How trip logging & distance calculation work

Miles stays editable - type it off the odometer if you prefer.

Miles (total driven)

Rate ($/mile)

One deduction method per vehicle - details

Pick one method per vehicle: log miles here, or deduct actual car costs - never both. Rates can change mid-year, so check yours before filing.

Why?

The rate auto-fills from the trip date (72.5¢ Jan-Jun 2026, 76¢ Jul-Dec 2026), and each entry keeps the rate it was logged at, so a change part-way through a year never rewrites earlier trips. The IRS publishes them in a notice each December, and again if one moves - irs.gov. Edit any entry whose rate is wrong. The other method is actual costs - gas, repairs, insurance, depreciation - logged as a “Travel & mileage reimbursement” expense; the IRS lets you use one or the other.

Loan details

Loan amount ($)

Interest rate (%/yr)

Term (years)

First payment date

Monthly payment - P&I ($)i

Form 1098 - mortgage interesti

Tax year

Box 1 - interest paid ($)

Record a refinance

This closes the loan you have now and opens the new one. Everything already recorded against the old loan stays exactly as it is - last year's interest doesn't move.

Old loan paid off on

New lender optional

New loan amount ($)

Interest rate (%/yr)

Term (years)

First payment date

Points paid ($) optional

Cash taken out ($) optional

Points and cash taken out both go to your CPA - we list them under To check.

Why?

Points on a rental refinance are written off over the life of the new loan, and any left unwritten on the old loan usually become deductible now - unless it's the same lender. Cash taken out has its own rules if it didn't go back into the property.

Add a reminder

What's due

Property

Due date

Amount ($) optional

Repeats

Notes optional

Reminders stay out of the CPA and lender packages. Marking one paid is what records the money.

Charge the tenant

Which tenant?

For

Amount ($)

Due optional

Note to the tenant optional

Email the tenant now

On their portal and statement until paid. Books as Tenant reimbursement.

The lease

← Back

Add a lease

Lease document - attach it first, it fills the form (optional)

Attach the lease - it fills the form

or drop the lease here

Property

Tenant name

Monthly rent ($)

Security deposit ($)

Pet deposit ($, refundable)

Pet fee ($, one-time, kept)

Lease start

Lease end

Monthly charges besides rent (optional)

Pet rent, parking, a flat utility.

First month's rent, if prorated ($)

Last month's rent, if prorated ($)

Late fee ($, optional)

Late after day

Then, per day ($, optional)

Late fees at most ($, optional)

Accept online payments · off during an eviction · the property too, under Collect rent online

Tenant email (optional)

Tenant phone (optional)

Notes

Version history

Trying a restore can never lose anything - the restore is itself kept as a version.

Why?

Every time your books change, the server keeps the version they were before, about 30 per stream, oldest dropping off. Restoring puts things back exactly as they were at that moment.

All properties

Drop a file

Add

To do

Log a trip

Add property

Add an entry

Log mileage

Loan details

Record a refinance

Add a reminder

Charge the tenant

Add a lease

Sharing

Version history

Account

The Ledger Premium

Bring your spreadsheet across

Check the columns

About that import

Add receipt

Setting up a property

Your receipts

Year-end documents

Escrow paid out

Tax season review

Add from your bank